Grants & Contracts Management

Financial post-award administration of all external grants and contracts at Jackson State University — supporting Principal Investigators with fiscal compliance, billing, and account oversight.

Meet the Team Forms

Welcome to Grants and Contracts Management

Financial stewardship for external awards

The Unit of Grants and Contracts Management is responsible for the financial administration of all external grants and contracts at Jackson State University. Our office serves as the bridge between JSU's Principal Investigators and sponsoring agencies on fiscal post-award matters.

From establishing accounts after award documentation review through final closeout and reconciliation, the Unit ensures consistent application and compliance with institutional policies, federal regulations, and sponsor requirements throughout the life of each project.

Office: Unit of Grants and Contracts Management
Parent Division: Division of Research
Function: Fiscal post-award administration
Service Population: Principal Investigators & Program Directors
Phone: (601) 979-2056
Location: H. P. Jacobs Administration Tower, 4th Floor
Address: P.O. Box 17329, Jackson, MS 39217
Hours: Monday–Friday, 8 a.m. – 5 p.m.

Specific Responsibilities

What the Unit does

Specific responsibilities include, but are not limited to, the following nine core functions covering the post-award fiscal lifecycle:

Serving as a point of contact with agencies for fiscal matters.

Assisting Principal Investigators/Program Directors in fiscal post-award administration.

Ensuring consistent application and compliance of institutional policies and procedures and federal regulations related to fiscal matters.

Establishing accounts for programs after fiscal review of award documentation.

Informing Principal Investigators/Program Directors of program expenditures and encumbrances.

Billing expenditures and timely submission of fiscal reports.

Ensuring that all documented cost-sharing is verified, maintained, and properly reported to the sponsoring agency.

Confirm, validate, and recover all indirect costs.

Proper closeout and reconciliation of institutional accounts to ensure compliance.

Resources

Tools & references

Compliance

Time and Effort Reporting

Federal requirement for documenting how personnel time is allocated across sponsored projects. Quarterly certification processes and forms.

Federal Regs

OMB Circulars

Office of Management and Budget Circulars governing federal grants administration — including Uniform Guidance and cost principles.

Reports

Audit Reports

JSU's Single Audit and federal audit reports covering sponsored programs and institutional financial accountability.

Forms

Library of all Grants and Contracts forms — account establishment, cost transfer, indirect cost waivers, closeout, and more.

Reference

Resources

Additional resources for Principal Investigators and Program Directors managing sponsored projects at JSU.

Personnel

Staff Directory

Meet the Grants and Contracts Management team — the specialists who support JSU's sponsored projects.

Personnel

A dedicated team supporting JSU research

Jackson State University's reliable personnel is essential for the success and smooth operation of any business or organization. Dedicated personnel are those employees who consistently show up for work on time, meet their job responsibilities and obligations, and demonstrate a commitment to the organization's goals and values.

Meet the Team

Office Hours

Monday – Friday, 8 a.m. – 5 p.m.

The Unit of Grants and Contracts Management is located in H. P. Jacobs Administration Tower, 4th Floor. PIs and Program Directors can call, email, or visit during business hours for fiscal questions.

Call (601) 979-2056