All event requests must be entered into the campus Event Management System (EMS) and approved at least 30 days in advance of the date of the event. Requests for external events co-sponsored by campus departments or organizations must be requested by the campus entity which assumes full responsibility for the event. A non-refundable deposit equal to 50% of the facility charges must be received within 48 hours of the confirmation of the event (where applicable). The remaining balance must be paid in full no later than two-weeks prior to the date of event or the event will be canceled. See links below for copies of departmental policies.

All event logistics must be requested through Events & Visitor Services. Requests for campus resources will no longer be accepted through Facilities and Construction Management. University Communications will only promote events that are approved.

Groups and organizations found holding events on campus that have not gone through the official event approval process will be required by Campus Police to end their event and vacate the premises immediately.